The regulatory landscape in the transportation sector is changing rapidly. Amid the stringent regulatory requirements, even a small reporting or compliance mistake can land you in legal trouble and result in costly penalties. On top of that, a drop in your CSA score is sure to affect your business’s profitability. This is where a digitized Driver Qualification File management system helps.
Relying on paper files or complicated spreadsheets can make it challenging for fleet owners to manage driver qualification files. It’s time you start using technology to effectively manage DQ files because doing so can cut your risk exposure, save you from possible penalties and fines, raise your CSA score, and improve your bottom line.
Here’s a quick glance at the benefits of an electronic driver qualification file management system:
1. 24/7 Access from Anywhere
A digital driver qualification file management system allows you to access your driver information and compliance data at any time from anywhere in the world. Your digitized files are saved in cloud storage.
Keeping your files up to date is a breeze. No more shuffling through paper files or managing multiple spreadsheets. Just log in to the files management system and access all your driver qualification files in one place. The electronic system streamlines DQ file management, making the audit process super easy.
2. Save Space
Paper files require physical space for storage, whereas in-house digital files require hard disk storage. And as your business scales, your files will rack up, and you’ll require more storage space. That can be costly and clunky, and require more staff or more time to manage and update the files continuously.
Cloud-based file management saves storage space, cuts your costs, and manages the files easily.
3. Get Compliance Alerts
After your driver qualification files are uploaded to the system, you will receive alerts when files expire or need to be updated. You will see the notifications in your dashboard as well as receive them by email. That can help you make timely changes to your files, stay updated with FMCSA compliance, and avoid costly penalties.
4. More Amazing Features
Some providers like InOut Labs have integrated more exciting features in their DQ file management platforms in addition to the core digital files management function.
- Online driver orientation
- Training course library with completion certificates
- Integration with Gary’s Job Board to find and hire new drivers.
5. User Friendly
Electronic DQ files management is straightforward. Simply scan your driver papers to your computer with a scanner or mobile device, upload the PDF files to the online DQ file management system in SaaS, and you’re good to go. The system will also send you document expiry alerts in advance. And you can edit the digital files directly in the system whenever necessary.
You first 5 drivers are free, so why not give it a try? www.inoutlabs.com/dqfiles